Transcripts and Enrollment Verification

Transcripts

The official Mills College transcript includes all levels of academic work completed at Mills, including undergraduate and graduate. All transcripts come in individually sealed envelopes, unless otherwise specified. Mills does not currently submit official transcripts electronically (escripts). We cannot accept phone or email transcript orders.

For the fastest service, Mills College has authorized the National Student Clearinghouse to provide online transcript ordering. The service allows payment with any major credit card or debit card with a credit card logo.

Transcripts may be ordered online via the Mills Resource Portal or by going directly to the National Student Clearinghouse secure site.

If you do not have a credit card, please submit a completed Transcript Request form or a written request with payment in the form of check, cash, or money order to the Office of the Registrar. Checks are made payable to Mills College.

We cannot accept faxed Transcript Request forms and the requests cannot be processed without payment.

Written requests should be submitted to the Office of the Registrar and include the following information:

  • Your current name
  • Name used while in attendance
  • Social Security Number or Mills student ID number
  • Dates of attendance
  • Date of birth
  • Number of copies
  • Contact name and complete address of recipient(s)
  • Your current mailing address and phone number
  • Check or money order made payable to Mills College
  • Your signature

Fees

  • Transcript fee is $12 per copy.
  • Rush delivery fee is an additional $25 per recipient.

Service

  • Standard service requests are processed within 5 business days upon receipt and sent via Standard First Class mail.
  • Rush and Rush International service requests are processed within 24 hours upon receipt and sent via overnight mail. Rush service may also be requested in person at the Office of the Registrar.

Current students and alumnae with portal access may print an unofficial transcript at any time through myMILLS via the Mills Resource Portal.

Degree and Enrollment Verification

Online Enrollment Verification

There are two ways to obtain enrollment verification:

  1. By submitting a request online through the portal or by paper for verifications to be mailed, picked up, or faxed;
  2. By printing on demand via self-service through the student portal.

Requests can be made to include GPA.

Enrollment verification requests can be mailed, faxed, or held for pick up at the Office of the Registrar. Students may request enrollment verification, at no charge, via myMILLS through the Mills Portal, by clicking on the "Enrollment Verifications and Loan Information" link in the main menu. Enrollment verification includes the following information:

  • Current enrollment status: full time or part time
  • Explanation of full-time status, including Mills semester course credits to semester units conversion
  • Term beginning and end dates by term(s) requested
  • Number of credits enrolled for term(s) requested
  • Degree(s) status (awarded or pending)
  • Expected graduation date and term
  • Field of study (major)
  • GPA (upon request)

Students who have a supplemental form(s) to be completed as part of the enrollment verification may bring the form(s) to the Office of the Registrar and submit a paper request in person by completing the Enrollment Verification Request form, available in the Office of the Registrar. Enrollment verification that does not require additional forms can be requested online via myMILLS.

Student Self-Service enables Mills College students, via the National Student Clearinghouse, to print official enrollment verification certifications on demand via myMILLS in the Mills Portal, at no charge.  Mills College has authorized the National Student Clearinghouse to provide this service for its students. Enrollment verification certifications through the National Student Clearinghouse include the following information:

  • Current and past enrollment status: full time or part time
  • Current and past terms attended, including term beginning and end dates
  • Expected graduation date and term

Degree Verification

Mills College has authorized the National Student Clearinghouse to provide degree verification. A nominal fee applies when degree verification can be confirmed.

Degree verification certifications include the following information:

  • Name on school's records
  • Date awarded
  • Degree title
  • Official name of school: Mills College
  • Major course(s) of study

Third-Party Requests

Students who receive requests from a third party for degree or enrollment verification may refer them to:

National Student Clearinghouse
Phone: 703.742.4200 Fax: 703.742.4239
Email: service@studentclearinghouse.org
Mail: 2300 Dulles Station Blvd., Suite 300
Herndon, VA 20171

Contact the Office of the Registrar for more information.

Notary Services and Apostille Information

The Registrar's Office coordinates notary services as long as there is a notary available on campus. If a notary is not available on campus, the requestor is responsible for hiring a notary and scheduling an appointment to have the notary meet with the registrar to certify documents.

All documents are issued directly from the Registrar's Office to the notary. Copies and documents previously issued to students are not considered official and cannot be notarized.

Associated Fees (subject to change):

  • Notary (per signature, per document) $15
  • Transcript (per copy) $10
  • Duplicate diploma ( per diploma) $50
  • Federal Express Fee $35
  • Rush Service Fee (optional) $25

Notary

Mills College offers notarization services for official transcripts and diplomas. All documents are issued directly from the Office of the Registrar to the notary. Copies and documents previously issued to students are not considered official and cannot be notarized. A notarization is an additional security measure.

A notarized document means the signer has provided proof they are the person signing the document or that the contents of the document are true.

What types of notarizations does Mills College offer?

  • Mills College will perform an acknowledgment or a jurat

How long does it take to have my documents notarized?

  • Allow a maximum of two weeks to process from receipt of documentation and payment in full
  • Documents will be sent via Federal Express only (in-person pick up is an option and photo ID will be required)

Can I pick up my notarized documents?

  • In-person pick up is an option and photo ID will be required

Apostille

The California Secretary of State provides an Apostille (or Certification) of notarized documents. Do NOT send payment for Apostille services to the Registrar's Office.

What is an Apostille?

  • Apostille is French for authentication. When an Apostille is required, the Secretary of State is authenticating the license of the notary that has notarized the documents. For information regarding Apostilles, go to www.sos.ca.gov.

Instructions for Requesting a Notarized Transcript or Diploma

Submit the Notary Services Request form (PDF), accompanied by check or money order made payable to Mills College, in-person to the Registrar's Office or by mail to the address below. Requests are processed when payment in full is received.

Mills College
Attn: Registrar's Office
5000 MacArthur Blvd.
Oakland, CA 94613