Students' academic progress is reviewed by the Academic Standing Committee (ASC) each semester to determine their academic standing as defined below. The ASC will examine students' records based on Mills academic work, including courses completed through cross-registration. All other transfer courses including domestic exchange/visit and international study courses are not considered in determining academic standing.
Satisfactory Academic Standing
Satisfactory academic progress is defined as:
- Minimum cumulative and term GPA of 2.0
- Full-time students: completion of at least 12 semester course credits attempted
- Part-time students: completion of all credits attempted
Students whose term GPA is at least a 2.0 are issued a warning letter if they fall into one of the following categories:
- Full-time students with a cumulative GPA of 2.5 or higher and completion of fewer than 12 semester course credits attempted
- Part-time students with a cumulative GPA of 2.5 or higher and not completing all courses attempted
"Warning" is not a notation on the transcript.
Conditions under which a student may be placed on probation include:
- Cumulative or term GPA is lower than 2.0
- Full-time students with a cumulative GPA of lower than 2.5 and completion of fewer than 12 semester course credits attempted
- Part-time students with a cumulative GPA of lower than 2.5 and not completing all courses attempted
Students who are placed on probation will have the permanent notation of "Probation" placed on their transcript for the specific semester in which their academic progress was not satisfactory.
Removal from Probation
Undergraduate students placed on probation are required to earn a semester and cumulative GPA of 2.0 or higher and to complete at least 3.5 credits if full time and all course work attempted if part time to be considered in good academic standing the following semester. Normally, the student has one semester in which to bring the GPA to the required level to avoid disqualification.
All students who were admitted on probation or placed on probation after their first semester in attendance and whose progress for the following term meets the definition of probation (see above) are subject to disqualification (dismissal). Nursing certificate students who do not have a minimum 2.85 cumulative GPA at the end of their first year in the program will be disqualified.
Any undergraduate student who fails to complete at least 3 semester course credits of work can be dismissed automatically without first being placed on probation. Furthermore, students whose GPA is so low that there is little or no prospect of meeting the terms of satisfactory academic progress the next semester may be dismissed by the ASC without first being placed on probation.
Students who are disqualified will have the permanent notation of "Disqualified" on their transcript.
Appeal of Disqualification
To appeal a disqualification (dismissal), students must write to the Academic Standing Committee (ASC) with an explanation of the circumstances that led to their academic performance. Letters of support from two faculty members who have worked with the student are also required. Appeals must be received no later than the deadline for the first ASC meeting of the semester immediately following the disqualification. Nursing students who are disqualified from the Nursing Program must accompany their appeal with a completed Declaration of Major form showing their intent to enter either the BA or BS program.
Students who successfully appeal the disqualification (dismissal) will have the notation of "Disqualified" replaced by the notation of "Probation" on their transcript. This notation is permanent, except in the case of nursing students who transfer out of the Nursing Program into either the BA or BS program and have a minimum cumulative GPA of 2.0.
Academic Standing Committee (ASC)
Students who wish to request an exception to academic policy or procedure must petition the ASC, which meets each week class is in session. Completed petitions, supporting documentation, etc., must be delivered to the M Center three business days before the next scheduled meeting. Students should not petition a member of the ASC directly. Students should not assume that an exception will be approved and are advised to continue with their current program in the meantime. Students wishing to appeal a grade may not petition the ASC (see Grade Appeal Procedure).
For more information, including the ASC meeting schedule, contact the M Center. The petition to the ASC is available online.
Student Misconduct and Expulsion
The College may suspend or expel any student for any of the following reasons:
- lack of cooperation in maintaining the ideals and standards of the College or failure to profit by its purposes and policies;
- conduct contrary to the standards, rules, and regulations applicable to students which are established from time to time by the College, student government, and faculty; and
- conduct of any nature that endangers the health or safety of the student or any other person.
Cases involving misconduct are customarily heard by the student Judicial Board established by the Associated Students of Mills College (ASMC) Constitution. Such cases are subject to the specific procedures established from time to time by the ASMC Constitution, unless the College exercises its right to decide the case as described below.
The College reserves its right at all times to suspend or expel a student, whether or not the Judicial Board has acted in the matter, provided that the student be given:
- written notice explaining the nature of the charge;
- an opportunity to respond in person to the official or committee making the recommendation to suspend or expel; and
- a written decision explaining the reasons for any action taken.
In addition, the College may suspend any student on an interim basis of no more than 10 class days without notice of any other procedure in the event of conduct involving an imminent threat to the health or safety of the student or any other person. The president of the College may delegate the investigation or hearing of any disciplinary case to a committee appointed by the president to provide the procedural rights noted above.
The College is not obligated to afford any procedural rights or remedies to students in cases involving misconduct that results in a decision to suspend or expel, except the procedures outlined above including the tuition adjustment schedule and the return of Title IV aid.